Tax File Number Declarations in Australia

A Tax File Number Declaration form, also known as a TFN Declaration, is a form used by employers to collect an employee’s Tax File Number (TFN) for tax purposes. Keep reading this Legal Kitz blog to find out more about how to get a tax file number.

How do I get a Tax file number declaration form?

To apply for a Tax File Number (TFN) in Australia, you can follow these steps:

  1. Complete the TFN application form: You can download the TFN application form from the Australian Taxation Office (ATO) website or obtain a paper copy from an ATO office.
  2. Gather supporting documents: You will need to provide proof of identity and residency, such as a passport, birth certificate, or driver’s license.
  3. Submit the application: You can submit your completed TFN application form and supporting documents in one of the following ways;
    • Online: You can download a TFN Declaration form from the Australian Taxation Office (ATO) website or your employer’s website.
    • In-person: You can visit an ATO office to request a TFN Declaration form.
    • By mail: You can call the ATO and request they mail you a TFN Declaration form.

If you are an international student or employee, you may also be able to apply for a TFN through your educational institution or employer.

It typically takes up to 28 days for the ATO to process a TFN application, but this may vary depending on the individual circumstances. You can check the status of your TFN application through the ATO’s online portal, myGov.

Submitting a tax file number declaration can ensure the maximum margin of tax is not withheld.

How do I find my Tax file number declaration date?

You can find the date you submitted your Tax File Number Declaration by checking the following sources:

  1. Pay slips: The date you submitted your TFN should be listed in your pay slip.
  2. Tax records: The date an employee submitted their TFN will be listed in their tax records. This can be viewed through the ATO’s online portal, MyTax.
  3. Employer: When all else fails, an employer should have a record of when the TFN was submitted.

If you still cannot find your TFN Declaration date, you can contact the ATO for assistance.

Are TFN declarations still required?

Yes, TFN declarations are still required in Australia. Employers use the information provided in the TFN Declaration to withhold the correct amount of tax from an employee’s pay. It is important for individuals to provide their TFN to their employer as soon as possible to ensure that their tax is withheld at the correct rate, and to avoid paying additional tax on their income. Failing to provide a TFN Declaration may result in additional tax being withheld at a higher rate, resulting in a larger tax bill at the end of the financial year.

How long does an employer have to complete a TFN Declaration?

Employers in Australia are required to complete a Tax File Number (TFN) Declaration for each employee within 14 days of that employee starting work to avoid any potential penalties for failing to comply with their obligations.

If an employee has not provided their TFN to their employer within the required time frame, the employer may be required to withhold tax at the highest marginal tax rate until the employee provides their TFN. This could result in the employee having to pay additional tax at the end of the financial year.

Where can I get a TFN declaration form online?

You can get a Tax File Number (TFN) Declaration form online from the Australian Taxation Office (ATO) website.

Here are the steps to access the form:

  1. Visit the ATO website: Go to the ATO website at https://www.ato.gov.au/
  2. Find the TFN Declaration form: Scroll down to the “Forms and publications” section, then click on the “Individuals” link. From there, find the “TFN Declaration” form in the list of available forms.
  3. Download the form: Click on the “Download” link next to the form, then save the form to your computer or device.

The form can then be completed and provided to the employer.

What are the TFN declaration penalties?

In Australia, there are penalties for failing to comply with the requirements related to Tax File Number (TFN) Declarations. The penalties are designed to encourage compliance with the TFN Declaration requirements and to ensure that the correct amount of tax is withheld from individuals’ pay.

Here are some of the penalties that may apply for failing to comply with the TFN Declaration requirements:

  1. Additional tax withholding: If an employee does not provide their TFN to their employer, the employer may be required to withhold tax at the highest marginal tax rate until the employee provides their TFN. This could result in the employee having to pay additional tax at the end of the financial year.
  2. Employer penalties: An employer must complete a TFN declaration for an employee within 14 days of their starting date. If they don’t, they will be penalised based on the number of employees and length of time.
  3. Failure to comply with record-keeping requirements: Employers must keep a record of all employee TFN declarations. If they fail to do so, they may be penalised.

The penalties for failing to comply with the TFN Declaration requirements can be substantial, so it is important for individuals and employers to understand their obligations and comply with the requirements. You can find more information about the penalties and conditions on the Australian Taxation Office (ATO) website.

Legal Advice

It is very important for employers and employees alike to know their obligations when declaring a tax file number. Check out our sister company, Business Kitz’ subscription service today to access our full range of legal, commercial and employment documents to begin your business with a solid foundation that ensures compliance. If you are unsure about how to best protect yourself and your future business, arrange a FREE consultation with one of our highly experienced solicitors, click here today, or contact us at info@legalkitz.com.au or 1300 988 954.